Privacy
Policy
This Privacy Notice will inform you as to how Copenhagen Capacity (“us, “we” or “our”)
collect, store, process and share your personal data when you visit our website,
communicate with us, sign-up to newsletters and when you register on the website. We
respect your privacy and are committed to protect your personal data.
We are responsible for the operation of this website as well as what follows from this
Privacy Notice.
- WHO IS THE DATA CONTROLLER?
- INFORMATION WE COLLECT AND HOW WE COLLECT IT
- THE PURPOSES AND THE LAWFUL BASIS
- DISCLOSING PERSONAL INFORMATION TO THIRD PARTIES
- TRANSFER TO THIRD COUNTRIES
- DATA RETENTION
- HOW TO EXERCISE YOUR DATA PROTECTION RIGHTS
- CHANGES TO THIS PRIVACY NOTICE
- WHO IS THE DATA CONTROLLER?
Copenhagen Capacity is the controller for the processing described in this Privacy Notice:
Copenhagen Capacity
Nørregade 7B
1165 Copenhagen
Denmark
CVR-no.: 17538896
If you have any questions regarding this Privacy Notice, please contact us by email at
[email protected].
If you visit our pages, communicate, or otherwise interact with us on social medias such
as LinkedIn or other platforms, please make sure to consult any specific privacy notice
presented on such social medias or platforms. You should be aware that sometimes we
may have a joint controllership with the publisher of the social media, including
Facebook, Instagram and X or other platform in question.
Our website may provide links to other websites for your convenience and information.
Any access to and use of such linked websites is not governed by this Privacy Notice but
is instead governed by the privacy notice of such third parties. We are not responsible
for the privacy practices or the content of these other websites. - INFORMATION WE COLLECT AND HOW WE COLLECT IT
In the following we will tell you which types of personal data we may collect about you
and how we collect it. In section 3 we have in a table explained the purposes for which
we process your personal data and the lawful basis we rely on.
We may collect, use, store and transfer different kinds of personal data about you which
we have grouped together as follows:
A. Identification information includes name, surname, company VAT number,
company name that you are related to and your field of profession.
B. Contact information includes e-mail, telephone number and company address.
C. Technical Data includes IP address, browser type and version, time zone setting
and location, browser plug-in types and versions, operating system and platform
and other technology on the devices you use to access this website.
D. Usage Data includes information about how you use and interact with our
website and services.
E. Marketing and Communications Data includes your preferences in receiving
marketing from us and our partners and your communication preferences.
In most situations the information is collected directly from you when you visit our
website, register to use our services, request marketing from us or otherwise
communicate with us.
We automatically collect Technical Data and Usage Data through cookies as you interact
with our website. For more details on how we gather cookie data, please refer to our
cookie policy.
- THE PURPOSES AND THE LAWFUL BASIS
We will only use your personal data when the law allows us to. Most commonly, we will
use your personal data in the following circumstances:
i. Where you have provided your consent cf. GDPR Article 6(1)(a). Where we need
to perform a contract, we are about to enter into or have entered into with you
cf. GDPR Article 6(1)(b).
ii. Where we need to comply with a legal or regulatory obligation cf. GDPR Article
6(1)(c).
iii. Where it is necessary for our legitimate interests (or those of a third party) and
your interests and fundamental rights do not override those interests cf. GDPR
Article 6(1)(f).
We have set out below, a description of all the ways we plan to use your personal data,
and which of the legal bases we rely on to do so. We have also identified what our
legitimate interests are where appropriate.
| Purpose/Activity | Type of data | Lawful basis for processing including basis of legitimate interest |
| To enable you to access and interact with our website. | (C) Technical | Necessary for our legitimate interest to provide you access to our website. |
| To enable you to communicate with us on e-mail, via social medias or otherwise. | (A) Identity (B) Contact (E) Marketing and Communications | Necessary for our legitimate interest to communicate with you and invite you to participate in events and conventions and register for events and conventions. |
| To send you newsletters or other marketing. | (A) Identity (B) Contact (C) Technical (E) Marketing and Communications | Necessary for our legitimate interests to send you relevant marketing. We will only send you marketing by e- mail or other means of electronic communication if you have given us your consent, or we are otherwise allowed to under the Marketing Practices Act (‘Markedsføringsloven’). |
| To comply with our contractual obligations and administration, e.g., when registering and creating a talent or company profile on the website. | (A) Identity (B) Contact | Necessary for the performance of a contract with you or to take steps at your request prior to entering into a contract. |
| To use data analytics to improve our website, services, marketing, and website visitor and user experiences. | (C) Technical (D) Usage | Necessary for our legitimate interests to define types of services, to keep our website updated and relevant, to develop our organisation and to improve our marketing strategy. |
| To use data analytics to deliver website content and our services to you and to perform targeted marketing to deliver relevant marketing and advertisements to you. To measure and track to understand how you use our website and how the content is provided to you and the effectiveness of the content and advertising we serve to you. | (A) Identity (B) Contact (C) Technical (D) Usage (E) Marketing and Communications | Necessary for our legitimate interests to decide our marketing strategy and to target our marketing communication to you to fit with your preferences. |
| To disclose your personal data to public authorities, e.g., in connection with our reporting obligation to obtain public funding. | (A) Identity (B) Contact | Necessary for compliance with a legal or regulatory obligation. |
To the extent that we have referred to our legitimate interest as the legal basis for the
processing of personal data specified above, we have conducted a balancing test for
those interests to ensure that our interest is not overridden by your interests or
fundamental rights and freedoms.
- DISCLOSING PERSONAL INFORMATION TO THIRD
PARTIES
We prioritize the protection of your personal data. In certain cases, we may share your
personal information with third parties and software suppliers for internal purposes and
to enhance our services. We ensure minimal disclosure as required by law and legal
obligations. Your privacy is paramount, and we maintain strict data protection standards.
We may disclose personal data to the following third parties:
• When it is necessary for the purposes listed in section 3.
• When required by law we may disclose your personal data to public authorities.
• When cookies are set, the information generated by the cookies to track your use
of the website is transmitted to third parties.
• When we believe in good faith that disclosure is necessary to establish or exercise
our legal rights or defend against legal claims, protect your safety or the safety of
others, investigate fraud, or respond to a government request.
We share information, including personal information, with our trusted third-party
service providers that we use to provide services to us and process your data on our
behalf and under our instruction, e.g., hosting of data and maintenance of IT-systems,
analytics and other services for us. These third-party service providers may have access
to or process your personal information for the purpose of providing these services for
us. We do not permit our third-party service providers to use the personal information
that we share with them for any other purpose than in connection with the services they
provide to us.
- TRANSFER TO THIRD COUNTRIES
We will not transfer your personal data to recipients outside the EU/EEA unless we have
ensured compliance with GDPR Chapter V.
Some of our third-party service providers are established outside the EU/EEA so their
processing of your personal data will involve a transfer of data outside the EU/EEA.
However, to ensure that your personal information receive an adequate level of
protection we have ascertained that sufficient safety measures have been implemented
to allow for the transfer, including where the European Commission have deemed the
country to provide an adequate level of protection for personal data; or by use of specific
contracts approved by the European Commission (Standard Contractual Clauses) which
give personal data essentially equivalent protection as it has in Europe.
If you require further information about our current data processors established outside
the EU/EEA and the safety measures in place to allow for the transfer of personal data,
you can request it from us – please send your request to us using the contact
information in section 1. - DATA RETENTION
We retain the personal information we collect where we have an ongoing legitimate need
to do so. When we have no ongoing legitimate need to process your personal
information, we will either delete or anonymize it.
When determining the retention period, we take into consideration various criteria, such
as the type of services requested by or provided to you, mandatory retention periods
provided by law and statute of limitation etc.
Data may be retained for longer period if we are legally obliged to do so, or if retention
is necessary to establish, exercise or defend legal claims. - HOW TO EXERCISE YOUR DATA PROTECTION RIGHTS
You have certain choices available to you when it comes to your personal information.
Below is a summary of those choices, how to exercise them and any limitations.
Under certain circumstances, you have the right to:
• Request access to your personal information. This enables you to receive a copy
of the personal information we hold about you and to check that we are lawfully
processing it.
• Request correction of the personal information that we hold about you. This
enables you to have any incomplete or inaccurate information we hold about you
corrected.
• Request erasure of your personal information. This enables you to ask us to
delete or remove personal information where there is no good reason for us
continuing to process it.
• Object to processing of your personal information where we are relying on a
legitimate interest (or those of a third party) and there is something about your
particular situation which makes you want to object to processing on this ground.
You also have the right to object where we are processing your personal
information for direct marketing purposes.
• Request the restriction of processing of your personal information. This enables
you to ask us to suspend the processing of personal information about you, for
example if you want us to establish its accuracy or the reason for processing it.
• Request the transfer of your personal information to another party (also known as
data portability).
• Where our processing is solely based on your specific consent you have the right
to withdraw your consent at any time. Such withdrawal will not affect the
lawfulness of processing based on consent before its withdrawal.
If you wish to exercise any of the data protection rights that are available to you then
please send your request to us by using the contact information in section 1 and we will
action your request in accordance with applicable data protection laws.
You have the right to complain to your local data protection authority if you are unhappy
with our data protection practices. In Denmark you can lodge a complaint with
Datatilsynet here.
- CHANGES TO THIS PRIVACY NOTICE
This Privacy Notice may be updated from time to time to reflect changing legal,
regulatory, or operational requirements. We encourage you to periodically consult our
website for the latest information on our privacy practices.